The Financial Administrations responsibilities are:

The CFO is responsible for handling the Municipal Budget preparation, Bond sale Preparation, annual financial statements, Budget maintenance and execution.

Payroll is responsible for maintaining payroll, pension and AFLAC records for 180 employees, which increases to 250 during the summer months.  We also handle the quarterly and annual reporting for employee taxes and pension contributions.  Township employees can access their pension account information through  http://www.state.nj.us/treasury/pensions/  Here you can apply for a pension loan and receive loan pay off amounts.

Revenue keeps a daily record of all cash receipts and disbursements made by all departments and the monthly reconciliation of the Townships bank statements.

Purchasing prepares purchases orders from requisitions of various departments.  We are not a centralized purchasing office, we oversee the departments purchasing requests ensuring all state and local contract laws are followed.  This includes requiring quotes, reviewing New Jersey State contracts http://www.state.nj.us/treasury/purchase/ and recommending going out for bids.  All of this is done to ensure that the Township receives the most competitive pricing.

Accounts Payable prepares a Bill List and presents it to the Township Committee twice a month for their approval.  Bills are paid every 2nd and 4th Thursday of the month.  Our bill submission and payment schedule is below.  We also collect and maintain W-9's and Business Registration Certificates (B.R.C.) for all vendors paid by the Township of Lacey.  The following link can help any vendor apply for a business registration with the State of New Jersey or obtain a copy of a B.R.C. if you are already registered http://www.nj.gov/treasury/revenue/taxreg.htm  Also a W-9 form can be printed from the IRS web site at http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3

Accounts Receivable is responsible for the collection of funding required for developer escrow accounts, Inter-local government services agreements, traffic detail accounts, Grants and Capital funding.

This office is also responsible for maintaining the Township's departmental inventory.  We also maintain the fixed assets, which includes all Township owned Equipment, Buildings and Land.  

Meeting dates 7pm start	Bills Due in Finance by 3:00	Checks Mailing date(mailed by 3pm)
January 8, 2009	Friday January 2, 2009	Friday January 9, 2009
January 22, 2009	Thursday January 15, 2009	Friday January 23, 2009
February 11, 2009	Thursday February 5, 2009	Friday February 13, 2009
February 26, 2009	Friday February 20, 2009	Friday February 27, 2009
March 12, 2009	Friday March 6, 2009	Friday March 13, 2009
March 26, 2009	Friday March 20, 2009	Friday March 27, 2009
April 9, 2009	Friday April 3, 2009	Monday April 13, 2009
April 23, 2009	Friday April 17, 2009	Friday April 24, 2009
May 14, 2009	Friday May 8, 2009	Friday May 15, 2009
May 28, 2009	Thursday May 21, 2009	Friday May 29, 2009
June 11, 2009	Friday June 5, 2009	Friday June 12, 2009
June 25, 2009	Friday June 19, 2009	Friday June 26, 2009
July 9, 2009	Thursday July 2, 2009	Friday July 10, 2009
July 23, 2009	Friday July 17, 2009	Friday July 24, 2009
August 13, 2009	Friday August 7 2009	Friday August 14, 2009
August 27, 2009	Friday August 21, 2009	Friday August 28, 2009
September 10, 2009	Thursday September 3, 2009	Friday September 11, 2009
September 24, 2009	Friday September 18, 2009	Friday September 25, 2009
October 8, 2009	Friday October 2, 2009	Friday October 9, 2009
October 22, 2009	Friday October 16, 2009	Friday October 23, 2009
November 12, 2009	Thursday November 5, 2009	Friday November 13, 2009
November 24, 2009	Wednesday November 18, 2009	Wednesday November 25, 2009
December 10, 2009	Friday December 4, 2009	Friday December 11, 2009
December 22, 2009	Wednesday December 16, 2009	Wednesday December 23, 2009

 Questions or comments for the Financial Administration office can be sent to:

lacey.finance@njpublic.com